MAINTENANCE OF RECORD OF SERVICE I.E. HISTORY OF SERVICE AND LEAVE ACCOUNT, ETC. AT AUDIT OFFICE AND ISSUANCE OF PAY SLIP BY AUDIT OFFICE OF GOVERNMENT SERVANTS FROM BPS-16 AND ABOVE (NOTIFIED IN THE GAZETTE/GAZETTED) UNDER SR-196 & SR-215(a).

All the Stenographers (BPS-16) may be requested to got forward their Record of Service i.e. Service Book and Leave Account duly completed from their departments to their respective Audit Offices for maintenance of their Record of Service i.e. History of Service and Leave Account and issuance of their Pay Slips under the following rules and regulations: -

 

RECORD OF SERVICE

[extract from Supplementary Rules]

S.R. 196.	A record of the services of a gazetted Government servant will be kept by such audit officer and in such form as the Auditor General may prescribe.
S.R.    215(a).	The leave account of a gazetted Government servant shall be maintained by, or under the direction of, the principal auditor responsible for the audit of his pay.

RECORD OF SERVICE

[extract from DDO Handbook]

B-16 and above Government Servants (S.R. 196):

The record of the service of a BPS-16 & above officers is kept by the respective audit officer in such form as may be prescribed by the Auditor General of Pakistan.  In pursuance of these powers the Auditor-General has decided that a ‘History of Service’ will be maintained for every gazetted officer, which will contain the following information:-

Name; Qualification; Date of birth; Date of joining service; Domicile; Province of origin; Mother tongue; Stations of appointment; Dates of officiating substantive appointments; Leave and suspensions, etc.

Any literary work done by the Government servant or any title conferred upon him are also mentioned therein.

To

The __________________,

______________________,

__________.

Subject: -       MAINTENANCE OF RECORD OF SERVICE I.E. HISTORY OF SERVICE AND LEAVE ACCOUNT, ETC. AT AUDIT OFFICE AND ISSUANCE OF PAY SLIP BY AUDIT OFFICE OF GOVERNMENT SERVANTS FROM BPS-16 AND ABOVE (NOTIFIED IN THE GAZETTE/GAZETTED) UNDER SR-196 & SR-215(a).

Respected Sir,

                        It is submitted that on upgradation of the post of Stenographer from BS-15 to BS-16 with effect from 23.12.2011, vide Finance Division (Regulation Wing)’s O.M. No. 19(55)Legal-II/2010-1055 dated 23.12.2011 (copy enclosed), the posts of Stenographers in the ______________________ were upgraded alongwith incumbents accordingly, vide _________’s notification No. __________ dated ___________ (copy enclosed), I assumed the charge of the upgraded post, vide __________’s Charge Assumption Notification No. ______________ dated __________ (copy enclosed alongwith charge assumption report).

2.         It is further submitted that under SR 196 & SR 215(a), the Record of Service i.e. History of Service and Leave Account of gazetted Government servants are required to be maintained at audit office, therefore, the following relevant required documents are attached (in triplicate) : -

(i)            Specimen signatures duly attested.

(ii)          Finance Division (Regulation Wing)’s O.M. No. 19(55)Legal-II/2010-1055 dated 23.12.2011.

(iii)         _________’s notification No. __________ dated ___________ regarding upgradation of the post of Stenographers.

(iv)         __________’s Charge Assumption Notification No. ______________ dated __________.

3.         In view of the above, it is requested that the Record of Service i.e. Service Book, Leave Account and relevant notifications/documents, etc. duly completed may kindly be sent to AGPR (GA-IV Section), Islamabad through DDO, ________ for maintaining Record of Service i.e. History of Service & Leave Account, etc. at their level and issuance of Pay Slip.

                        Thanking you,

Yours obediently,

Dated: __________

____________________________

___________________________

___________________________

*************

C. No.

Islamabad, the __________, 2012.

From   :           Mr. ___________,

                        ______________

To        :The Accountant General,

Pakistan Revenues,

___________.

(Attention: GA-_____Section)

Subject: -       MAINTENANCE OF RECORD OF SERVICE I.E. HISTORY OF SERVICE AND LEAVE ACCOUNT, ETC. AT AUDIT OFFICE AND ISSUANCE OF PAY SLIP BY AUDIT OFFICE OF GOVERNMENT SERVANTS FROM BPS-16 AND ABOVE (NOTIFIED IN THE GAZETTE/GAZETTED) UNDER SR-196 & SR-215(a).

                        I am directed to say that on upgradation of the post of Stenographer from BS-15 to BS-16 with effect from 23.12.2011, vide Finance Division (Regulation Wing)’s O.M. No. 19(55)Legal-II/2010-1055 dated 23.12.2011 (copy enclosed), the posts of Stenographers in the ___________________________ were upgraded alongwith incumbents accordingly, vide ______’s notification No. ___________ dated ____________ (copy enclosed), Mr. ____________, Stenographer assumed the charge of the upgraded post, vide ______’s Charge Assumption Notification No. ____________ dated ____________ (copy enclosed alongwith charge assumption report).

2.         I am further directed to say that under SR 196 & SR 215(a), the Record of Service i.e. History of Service and Leave Account of gazetted Government servants are required to be maintained at audit office, therefore, his following service record along with relevant required documents are sent herewith : -

(i)            Specimen signatures duly attested.

(ii)          Finance Division (Regulation Wing)’s O.M. No. 19(55)Legal-II/2010-1055 dated 23.12.2011.

(iii)         _________’s notification No. __________ dated ___________ regarding upgradation of the post of Stenographers.

(iv)         __________’s Charge Assumption Notification No. ______________ dated __________.

2.         It is requested that the Service Record i.e. History of Service & Leave Account, etc. may kindly be maintained at your level and issue Pay Slip in respect of the officer and after that the Record of Service i.e. Service Book & Leave Account may be returned to the department accordingly.

Encl: As above.

Copy to: -

(1)          Drawing & Disbursing Officer, _____________________ for necessary action at his end.

(2)          Mr. ___________, Stenographer, _______________ for information.

Encl: As above.